An employee’s department and job profile are documented here. If an employee has been created via a 360-degree feedback, the fields for the department and the superior will
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be pre-populated.
Department
The
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selectable options under Department
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are generated automatically
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based on the
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departments entered in the 360-degree feedback and those defined in the personnel files. Of course, you can
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add new departments in addition to those in the
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list by simply entering them directly in the
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text box.
If an employee changes departments, the previous department entry date
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is overwritten with the new date, and the new department
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has to be entered. The old information is stored and can always be viewed using the history .
The position of an employee within the corporate organisation chart can be viewed by clicking on.
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The organisation chart
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is created by the system based on the department data.
Superiors and cost centres
A superior can be selected from all the employees that have been created. Each employee
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can only have one superior
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to ensure the correct mapping of the
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employee/superior
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relationships. It’s up to you to decide whether superiors are defined based on disciplinary processes or projects.
The Cost
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centre is only used
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for documentation purposes for accounting procedures or other business
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systems.
Deputies
A deputy can be
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set in an employee’s personnel file. In the
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field Deputy
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of,
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a person who the
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respective employee can stand in for can be designated. In the field
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Is represented by
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, a person who can stand in for the respective employee is displayed (their deputy).
The deputy arrangement applies in two cases:
- If an employee is ill or on leave, a deputy can
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- stand in for them during this time to answer enquiries or
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- take care of similar matters.
- If a supervisor is ill or absent, the deputy also takes over his duties in
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- Danielle Software during this time.
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- The following tasks may have to be carried out:
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- Approving or rejecting requests for leave
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- Receiving and checking sick notes
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- Approving or rejecting overtime
- Carrying out corrections in time recording and for absences
Basically, a deputy can always
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view what the superior
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has access to as well, i.e. all absences and the time recording for the
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superior’s staff.
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But only when a deputy is deployed,
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they are given the rights to complete tasks and receive leave requests
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and follow-ups as an additional assignee.
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Employees
If the person has a manager role (is a superior to other employees), all associated employees are listed here. Here, only a non-editable list of the corresponding names is displayed. The list results from the designation of these persons as a superior for the employees displayed. The field cannot be edited.
Work group/team
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You can enter the name of
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a work group or team in this field or select
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one of the existing entries (if any). Below, all members of the team are listed
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.
Profile
There are two options in the field Profile that determine the access rights to the system:
- HR
- Employee
If you choose HR, an employee is allocated the writing and reading rights to all sections, including the administration of the 360-degree feedback as well as the management of the personnel files.
If Employee is selected, access rights are limited to answering the questionnaire (provided that the employee participates in a survey) as well as to the Who is Who section.
Job and role descriptions
Since job and role descriptions may differ, two separate fields are provided. Example:
Employee | Department | Job Description | Role |
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Myers | Vehicle fleet |
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South |
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Manager Vehicle fleet |
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South | Manager Vehicle fleet |
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Miller | Vehicle fleet |
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South | Driver | Driver |
Smith | Vehicle fleet |
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North |
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Manager Vehicle fleet |
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North | Manager Vehicle fleet |
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Jones | Vehicle fleet |
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North | Driver | Driver |
Job descriptions should be kept short and should provide details on an employee’s current position.
Role descriptions can contain a comprehensive
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explanation of an
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employee’s activities, including rights and duties
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. Thus, they reflect what is expected for the job.
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Internal communication and skills
An employee’s
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business communication details can
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be stored here.
A number of other skills that an employee has
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can be
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entered under
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“skills”.
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Skills |
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Class 2 driving licence |
XY tool certification |
XY machine certification |
In contrast to the knowledge and skills
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entered under Education, the
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skills entered here refer to a specific field of work in a department.