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Each employee should be assigned a working time model. This sets out on which days an employee works, which days have to be deducted for the when planning of leave, which break times must be taken into account, and the which checks have to be made to determine if an employee is employees are working overtime , or undertime, or whether they start or end working on time.

Employees who have similar share the same working conditions , can be assigned a collective working time model. Part-time workersemployees, who, for example, only work on four instead of five days a week, need to be allocated their own working time models.

There are various selection options for working time models in the configuration Setup application.

• Flexi-timeFlexitime
• Fixed working hours
• Manual planning: weekly configuration of working time including start and end times or just the working hours; working time always has to be recorded by employees.
• Manual planning with recurring periodtimes

Create the working time models that are relevant for your company by clicking on .

Please Enter a name for the working time model, assign this model it to a company, and select the working time model under “Category” select one from the four possible options under Category for working time models that is suitable for your company. You can also define a working time model for individual departments or cost centres.

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For the Flexitime model, the working hours are determined for each day for the model Flexitimeshould be set. Start and end times are not capturedrelevant. In this case, a check cannot be made to establish if an employee started work working on time. Overtime or undertime can will be captured recorded and can be compensated for within a specific framework.

Start For the Fixed working hours model, start and end times are defined for fixed working hourshave to be set. Employees do not need to capture working time times within this fixed time frame, but only the working hours that are outside of this fixed frameworkperiod.

The Manual Planningplanning model is the most flexible working time model. Working time times can vary from week to week. Either start and end times are defined or only just the working hours can be set. The hours worked must always be recorded by the employees. Punctuality can only be checked (if a start time is defined) if a plan for each week has been completed.

The Manual planning with recurring periodsperiod model is based in principle on the working time model for manual planning although it is not quite so “Manual planning” model, but it is a bit less flexible. You can use this model for if you have fixed working hours (not no flexitime) but when there is are not as many changes between working days or weeks , as is the case with that you would need a completely manual planning scheme.

Please define You can set a period of time with the start validity period for the model using the “Valid from” (mandatory field) and end dates to which the model applies“Valid to” fields. Then select , configure as many weeks as required (e.g. 2 different weeks when a change occurs every 2 weeks). The change in weekly working hours is in case of a biweekly changing model). These weekly changing working hours are then valid for the period you defined, or until further notice if no specification has been made.

In contrast to manual planning, the major advantage in this case is that The major advantage over the “Manual planning” model is that, the working time model is maintained continuously in this case and the weekly working hours do not have to be copied manually. Hence, absences are always recorded correctly and do not depend on how the working time model is maintained. All other settings such as tolerances can also be captured set in the this model.

However, the advantage of the manual planning model is that it is more flexible and, in theory, can be configured differently every day. In this such a case, the weeks have to be copied manually beforehand so that the recording of employees’ working times and absences can be calculated correctly and checkedand checks can be carried out correctly.

Break times

Breaks can be defined so that they can be recorded configured to be booked manually by employees or to be deducted automatically. For example, if the a lunch break should not be less than one hour, please tick the box checkbox is the minimum break time. In this way, the break cannot be duration has to be selected. This way, no less than one hour can be booked as a break if an employee records the time manuallymakes a manual booking.

Working

times

The working hours can be defined for your a working time model by can be defined using .

Please capture For the Flexitime as well as the Fixed working hours models, set the working hours or the start and end times for each working day for the models for flexi-time as well as fixed working hours.

As Since for the Manual Planningplanning model, the working hours for each week can vary and therefore , they must be re-entered for each working week.

Working hours for calendar week 40

A This process is simplified thanks to a copy function makes this process easier and that can also transfer several weeks, e.g. once a week , or twice a week, into the future. You can copy the week or weeks selected to the following period by activating using . Please note that it is necessary for capturing recording periods of absence, it is necessary that the weeks are planned accordingly so that the correct number of working days are deducted.

Tolerance period

You can define a tolerance period of tolerance, during which time an employee is considered as being punctual, on time at the start, at the end or for the entire working time for the models Fixed working hours and Manual Planning models. A period of tolerance does not have to be entered for the flexi-time Setting a tolerance period is not necessary for a Flexitime model because employees have a core period during which they have to start and end their work. Periods of tolerance can be captured when some leeway for starting and ending their working time. Tolerance periods can be set when creating or editing a working time model is re-created or edited.

Periods of tolerance are captured The tolerances have to be set in minutes. Users have the option of entering the periods of tolerance There are options for setting tolerance periods before and after the start or before and after the end of the working period. OtherwiseAlternatively, tolerance periods of tolerance can be captured set before or after the entire working time.

Periods of tolerance can also be entered for overtimeMoreover, a tolerance period for overtime can be defined. It should be noted, however, that overtime within a tolerance period is not recorded booked as overtime. If the working time exceeds the tolerance limit, the entire period of overtime is calculated (without deducting the tolerance period of tolerance).

It is also possible to ignore differences deviations before the start by clicking, allow retroactive recording entry of working hourstimes, and allow retroactive capture entry of break times . Ignoring differences before the start means that the working hours recorded before the start of work defined by selecting the corresponding checkboxes.

By selecting “Ignore deviation before start”, working hours booked before the set starting time are ignored. For example, if an employee has to start work working at 8 a8 a.m. (start of work as configured in the working time model), but clocks in a 7.45 a45 a.m., working hours are only recorded from 8 a.m. when ‘Ignore discrepancy before the start’ if “Ignore deviation before start” has been selected although the 15 minutes . However, the 15 minutes recorded before the start are still captured and displayed in the time recording overview.

Time span for interruption in working time for automatic recording of breaks

Interruption of work period for automatic break bookings

Enter a time span for the interruption of work between two periods of work so that breaks can be recorded automatically if there is a discrepancy. If a manual entry is below the value defined for the interruption of workworking time that will be used for automatic break bookings as long as this time span is not exceeded. If an interruption of work resulting from a manual time booking is shorter than the set interruption of work period, the difference between the booked time entered and the set interruption defined of work period will be captured booked as a break.

The system also checks whether a minimum break time duration is defined in the working time model. If this is the case, the a break that is automatically recorded is increased to booked but shorter than the value defined for as the minimum break if it falls below this valueduration is extended, and thus, the working time s is reduced.

Example 1 with the following settings

Time span configured for interruption in working time for automatic recording of breaks: 2 hours,Setting for “Interruption of work period for automatic break bookings”: 2 hours
no minimum break duration

Entries recordedBooking:
8am-12pm 8 a.m. – 12 p.m. work
12.30pm-6pm 30 p.m. – 6 p.m. work

Automatically generated entry:
8am-12pm work
12pm-12.30pm break
12.30pm-6pm work8 a.m. – 12 p.m. work
12 p.m. – 12.30 p.m. break
12.30 p.m. – 6 p.m. Work

The time between the two periods of work was is automatically recorded as a break, because there were less than 2 hours between 12pm the time span between 12 p.m. and 12.30pm.30 p.m. is less than 2 hours.

Example 2 with the following settings

Time span configured for interruption in working time for automatic recording of breaks: 2 hours,Setting for “Interruption of work period for automatic break bookings”: 2 hours
minimum break duration: 1 hour1 hour

Entries recorded:

8am-12pm Booking:

8 a.m. – 12 p.m. work
12.30pm-6pm .30 p.m. – 6 p.m. work

Automatically generated entry:
8am-12pm work
12pm-1pm break
1pm-6.00pm 8 a.m. – 12 p.m. work
12 p.m. – 1 p.m. break
1 p.m. – 6 p.m. work

The time between the two periods of work was is automatically recorded as a break, because there were less than 2 hours between 12pm the time span between 12 p.m. and 12.30pm30 p.m. is less than 2 hours. The time span between the two periods of work recorded was less than the minimum break duration and therefore, the second period of work recorded was shortened by the 30 minutes that were not recorded for the booked as a break.

Overview

You can see all the entries settings for your working time model at a glance by clicking on the model. In this case, break times, working hours Break and working times as well as the employees assigned to this model can will also be displayed. Furthermore, you can also view all other entries in detailin the “Details” pane, all other settings can be viewed:

Every day, you will receive In the Time recording tile, an overview of your all employees’ adherence to working times under the tile Time recordingwill be shown every day. If employees do not capture book their working times, then their time records are highlighted in red. If the times captured lie booked are outside of the tolerance period of tolerance, the entry is displayed in red letters.

Only Ingrid Lindholm entered her working hours on 17.09.2019. Ingrid Lindholm recorded that she started working outside of the period of tolerance definedImage Added

On 17/09/2019, only Neff Comer booked his working times. Neff Comer booked the beginning of his working time within the set tolerance period.

Contract amendment

If there is a major change in the working time model, e.g. from 5 days a week to 3, a new contract should be drawn up created for the employee in question. If several employees have been assigned to the working time model, but not all are affected by the change, a new working time model should be created for the corresponding employees concerned. The Valid from date should be equivalent correspond to the start date of the new contract. Therefore, it is documented that there has been This way, a change relevant to an employee’s contract . You can find out is documented. For more information on how to draw up create a new contract under , see Contract amendmentYou .

In the Setup application, you can create a working time model for your company/companies, individual departments or cost centres in the Configuration.

In the Personnel File, the The working time model has to be assigned accordingly to employees in their corresponding Employee file, provided that no restrictions have been made for the working time model. For example, if you have defined , that a working time model applies to that is only valid for a certain department, then the relevant employees in this department are automatically assigned to the working time model.