Each employee should be assigned a working time model. This sets out on which days an employee works, which days have to be deducted for the when planning of leave, which break times must be taken into account, and the which checks have to be made to determine if an employee is employees are working overtime , or undertime, or whether they start or end working on time.
Employees who have similar share the same working conditions , can be assigned a collective working time model. Part-time workersemployees, who, for example, only work on four instead of five days a week, need to be allocated their own working time models.
There are various selection options for working time models in the configuration Setup application.
- Flexi-timeFlexitime
- Fixed working hours
- Manual planning: weekly configuration of working time including start and end times or just the working hours; working time always has to be recorded by employees.
- Manual planning with recurring periodtimes
Create the working time models that are relevant for your company by clicking on 
.
Please Enter a name for the working time model, assign this model it to a company, and select the working time model under “Category” select one from the four possible options under Category for working time models that is suitable for your company. You can also define a working time model for individual departments or cost centres.
The 
For the Flexitime model, the working hours are determined for each day for the model Flexitimeshould be set. Start and end times are not capturedrelevant. In this case, a check cannot be made to establish if an employee started work working on time. Overtime or undertime can will be captured recorded and can be compensated for within a specific framework.
Start For the Fixed working hours model, start and end times are defined for fixed working hourshave to be set. Employees do not need to capture working time times within this fixed time frame, but only the working hours that are outside of this fixed frameworkperiod.
The Manual Planningplanning model is the most flexible working time model. Working time times can vary from week to week. Either start and end times are defined or only just the working hours can be set. The hours worked must always be recorded by the employees. Punctuality can only be checked (if a start time is defined) if a plan for each week has been completed.
The Manual planning with recurring periodsperiod model is based in principle on the manual planning model although it is not quite so “Manual planning” model, but it is a bit less flexible. You can use this model for if you have fixed working hours (not no flexitime) but when there is are not as many changes between working days or weeks , as is the case with that you would need a completely manual planning scheme.
Please define You can set a period of time with the start validity period for the model using the “Valid from” (mandatory field) and end dates to which the model applies“Valid to” fields. Then select , configure as many weeks as required (e.g. 2 different weeks when a change occurs every 2 weeks). The change in weekly working hours is in case of a biweekly changing model). These weekly changing working hours are then valid for the period you defined, or until further notice if no specification has been made.
In contrast to manual planning, the major advantage in this case is that The major advantage over the “Manual planning” model is that, the working time model is maintained continuously in this case and the weekly working hours do not have to be copied manually. Hence, absences are always recorded correctly and do not depend on how the working time model is maintained. All other settings such as tolerances can also be captured set in the this model.
However, the advantage of the manual planning model is that it is more flexible and, in theory, can be configured differently every day. In this such a case, the weeks have to be copied manually beforehand so that the recording of employees’ working times and absences can be calculated correctly and checkedand checks can be carried out correctly.
Break times
Breaks can be defined so that they can be recorded configured to be booked manually by employees or to be deducted automatically. For example, if the a lunch break should not be less than one hour, please tick the box checkbox is the minimum break time. In this way, the break cannot be duration has to be selected. This way, no less than one hour can be booked as a break if an employee records the time manuallymakes a manual booking.
Working
hourstimes
The working hours can be defined for your a working time model by can be defined using 
.
Please capture For the Flexitime as well as the Fixed working hours models, set the working hours or the start and end times for each working day for the models for flexi-time as well as fixed working hours.
As Since for the Manual Planningplanning model, the working hours for each week can vary and therefore , they must be re-entered for each working week.
Working hours for calendar week 40
A This process is simplified thanks to a copy function makes this process easier and that can also transfer several weeks, e.g. once a week , or twice a week, into the future. You can copy the week or weeks selected to the following period by activating using 
. Please note that it is necessary for capturing recording periods of absence, it is necessary that the weeks are planned accordingly so that the correct number of working days are deducted.
Tolerance period
You can define a tolerance period of tolerance, during which time an employee is considered as being punctual, on time at the start, at the end or for the entire working time for the models Fixed working hours and Manual Planning models. A period of tolerance does not have to be entered for the flexi-time Setting a tolerance period is not necessary for a Flexitime model because employees have a core period during which they have to start and end their work. Periods of tolerance can be captured when some leeway for starting and ending their working time. Tolerance periods can be set when creating or editing a working time model is re-created or edited.
Periods of tolerance are captured The tolerances have to be set in minutes. Users have the option of entering the periods of tolerance There are options for setting tolerance periods before and after the start or before and after the end of the working period. OtherwiseAlternatively, tolerance periods of tolerance can be captured set before or after the entire working time.
Periods of tolerance can also be entered for overtimeMoreover, a tolerance period for overtime can be defined. It should be noted, however, that overtime within a tolerance period is not recorded booked as overtime. If the working time exceeds the tolerance limit, the entire period of overtime is calculated (without deducting the tolerance period of tolerance).
It is also possible to ignore differences deviations before the start by clicking, allow retroactive recording entry of working hourstimes, and allow retroactive capture entry of break times .
Period of interruption of working time for automatic break booking
In the working time model, you can set a period of time during which an automatic pause is created between two work bookings (time between the end of work and the start of work again). If you have defined a minimum pause length, the time between the work bookings (now written as a pause) is increased to the specified value if it is less than the minimum pause length. This means, for example, that a pause is inserted when recording time via the terminal, since you cannot explicitly book a pause in this case.
This means that an employee who has stamped from 8 am to 12 pm, for example, and then again from 12.15 pm to 4 pm is given a 15-minute break. If, however, he has defined a minimum break length of 45 minutes in his working time model, his break is increased from 15 minutes to 45 minutes and his subsequent work booking is shortened by 30 minutes because he has not recorded enough lunch breaks.
by selecting the corresponding checkboxes.
By selecting “Ignore deviation before start”, working hours booked before the set starting time are ignored. For example, if an employee has to start working at 8 a.m. (start of work as configured in the working time model), but clocks in a 7.45 a.m., working hours are only recorded from 8 a.m. if “Ignore deviation before start” has been selected. However, the 15 minutes recorded before the start are captured and displayed in the time recording overview.
Interruption of work period for automatic break bookings
Enter a time span for the interruption of work between two periods of working time that will be used for automatic break bookings as long as this time span is not exceeded. If an interruption of work resulting from a manual time booking is shorter than the set interruption of work period, the difference between the booked time and the set interruption of work period will be booked as a break.
The system also checks whether a minimum break duration is defined in the working time model. If this is the case, a break that is automatically booked but shorter than the value defined as the minimum break duration is extended, and thus, the working time is reduced.
Example 1 with the following settings
Set time span Setting for interruption “Interruption of working time work period for automatic break bookingbookings”: 2 hours2 hours
no minimum break timeduration
Booking:
8am-12pm Work
12.30pm-6pm Work8 a.m. – 12 p.m. work
12.30 p.m. – 6 p.m. work
Automatically generated entry:
8am-12pm Work
12pm-12.30pm Break
12.30pm-6pm 8 a.m. – 12 p.m. work
12 p.m. – 12.30 p.m. break
12.30 p.m. – 6 p.m. Work
The time between the two periods of work bookings was is automatically written recorded as a break, as there were because the time span between 12 p.m. and 12.30 p.m. is less than 2 hours between 12pm and 12.30pm.
Example 2 with the following settings
Set time span Setting for interruption “Interruption of working time work period for automatic break bookingbookings”: 2 hours2 hours
minimum break timeduration: 1 hour1 hour
Booking:
8am-12pm Work
12.30pm-6pm Work8 a.m. – 12 p.m. work
12.30 p.m. – 6 p.m. work
Automatically generated entry:
8am-12pm Work
12pm-1pm Break
1pm-6.00pm Work8 a.m. – 12 p.m. work
12 p.m. – 1 p.m. break
1 p.m. – 6 p.m. work
The time between the two periods of work bookings was is automatically written recorded as a break, as there were less than 2 hours between 12pm and 12.30pmbecause the time span between 12 p.m. and 12.30 p.m. is less than 2 hours. The time span between the two periods of work postings recorded was less than the minimum break time duration and therefore, the second period of work posting recorded was shortened by the missing 30 minutes when the break was bookedthat were not booked as a break.
Overview
You can see all the entries settings for your working time model at a glance by clicking on the model. In this case, break times, working hours Break and working times as well as the employees assigned to this model can will also be displayed. Furthermore, you can also view all other entries in detailin the “Details” pane, all other settings can be viewed:
Every day, you will receive In the Time recording tile, an overview of your all employees’ adherence to working times under the tile Time recordingwill be shown every day. If employees do not capture book their working times, then their time records are highlighted in red. If the times captured lie booked are outside of the tolerance period of tolerance, the entry is displayed in red letters.
On 17/09/2019, only Neff Comer booked his working times. Neff Comer booked the beginning of his working time within the set tolerance period.
Contract amendment
If there is a major change in the working time model, e.g. from 5 days a week to 3, a new contract should be created for the employee in question. If several employees have been assigned to the working time model, but not all are affected by the change, a new working time model should be created for the corresponding employees. The Valid from date should correspond to the start date of the new contract. This way, a change relevant to an employee’s contract is documented. For more information on how to create a new contract, see Contract amendment.
In the Setup application, you can create a working time model for your company/companies, individual departments or cost centres.
The working time model has to be assigned to employees in their corresponding Employee file, provided that no restrictions have been made for the working time model. For example, if you have defined a working time model that is only valid for a certain department, then the relevant employees in this department are automatically assigned to the working time model.