An employee’s department and job profile are documented here. If an employee has been created via a 360-degree-feedback, the fields for the department and the superior will already have been filled.

Department

The selection under Department is automatically generated on the basis of the departments captured for the 360-degree-feedback and those defined in the personnel files. Of course, you can include new departments in addition to those in the selection by writing these directly in the field.

If an employee changes departments, the previous date of entering the department is written over with the new date and the new department is entered. The old information is stored and can always be viewed using the history .

The position of an employee within the corporate organisation can be viewed by clicking on. Departments are used to create the organisation chart for the system.

Superiors and cost centres

A superior can be selected from all the employees that have been created. Each employee should only have one superior so that the mapping of the relationships employee/superior is correct. Please decide if you wish to define superiors on the basis of disciplinary processes or projects.

The Cost Centre is only used to document the accounting procedure or other business processes.

Representative

A representative can be entered in an employee’s personnel file. In the field Representative of, you enter who the employee represents. In the field is represented by the system only displays who the employee is represented by, that is, who is his or her deputyrepresentative.

The representative rule shall apply in two cases:

1. If an employee is ill or on vacation, the representative’s entry can be used to determine who is to represent him or her during this time for inquiries or the like.
2. If the supervisor is ill or absent, the representative also takes over his duties in the Danielle Software during this time. The following tasks may have to be represented:
    - Approval or rejection of leave requests
    - Acceptance of sickness notifications
    - Approval or rejection of overtime
    - Corrections to time recording and absences

Basically, the representative always sees everything that the superior sees, i.e. all absences and the time recording of the employees of the superior. Only in the case of substitution does the representative also get the rights to do something and become the additional addressee of leave requests and resubmissions.

Profile

There are two options in the field Profile that determine the access rights to the system:

1. HR 
2. Employee

If you choose HR, an employee is allocated the writing and reading rights to all sections, including the administration of the 360-degree feedback as well as the management of the personnel files.

If Employee is selected, access rights are limited to answering the questionnaire (provided that the employee participates in a survey) as well as to the Who is Who section.

Job and role descriptions

Since job and role descriptions may differ, two separate fields are provided. Example:

Job descriptions should be kept short and should provide details on an employee’s current position.

Role descriptions can contain a comprehensive description of an employee's activities, including rights and duties and thus reflect what is expected for the job. 

Corporate communication and skills

An employee’s corporate communication details can still be stored here.

A number of other skills that an employee has can be captured under ‘skills’. Example:

In contrast to the knowledge and skills captured under Education, the Skills entered here refer to a specific field of work in a department.