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The user management function allows rights to be assigned to or wi= thdrawn from every user who has an electronic personnel file.
There are two options in the field Profile that determine the access rights to the system:
If you choose HR, an employee is allocat= ed the writing and reading rights to all sections, including the administra= tion of the 360-degree feedback as well as the management of the personnel = files.
If Employee is selected, access rights a= re limited to answering the questionnaire (provided that the employee parti= cipates in a survey) as well as to the Who is Who, Time recordi= ng and Absences sections.
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This button allows the right to log in to Danielle Software to be = granted or revoked for the employee in question. If the boxed has been tick= ed, the employee can log in using his login details. If no check mark has b= een set, the login will not function. The check mark is automatically remov= ed for employees who have been classed as Alumni.
When you create a new personnel file for an employee who is to hav= e access to Danielle Software, you have to define exactly when he has to re= ceive the login details. You can define the time when the employee is to re= ceive the e-mail so that he cannot log in directly but rather at the time w= hen you have completed the personnel file as far as possible, or when the e= mployee has started working. Once the check mark has been set and the chang= es saved, the employee will receive an e-mail containing his login details = and an initial password that he can change when logging in.
However, if a personnel file is created during the activation of a= 360-degree feedback, the employee will immediately receive an e-mail invit= ation with his initial password when payment has been made or on the start = date for the survey, provided that you have set the respective language and= the necessary wildcards for the e-mail invitation.
If an employee has forgotten his login details, you can reset his = password. Directly after setting the check mark and saving the details, the= employee receives an e-mail containing a new initial password that he can = change when logging in.
You can still create a comprehensive personnel file even if an emp= loyee in your company does not have an e-mail address. To this end, you ent= er any e-mail address in the field Business e-mail address= , e.g. in the format of your other company e-mail addresses (e. g.= firstname.surname@company.com). This does not have to be a real e-mail add= ress but it is only to be used as a user name and thus, as a login name for= the employee in question.
Once you enter the profile as Employee or HR under Department, a n= ew tab User Administration is added.
The following should be set for the employee under User Administra= tion: No mail dispatch. This means that no e-mail= s will be sent to the employee from Danielle Software. Since the e-mail add= ress does not exist, but is only used for login purposes, there is no need = to deliver e-mails.
This button allows the right to log in to Danielle Software to be = granted or revoked for the employee in question. If the boxed has been tick= ed, the employee can log in using his login details. If no check mark has b= een set, the login will not function. The check mark is automatically remov= ed for employees who have been classed as Alumni.
The automatic function that sets and sends an initial password to = an employee is deactivated in the case of No mail dispatch= . However, you should assign a password and send it manually to th= e employee in question to enable that employee to log in to Danielle Softwa= re. As soon as you save the new entry, any passwords that were previously u= sed lose their validity.